HOA Financial Management

HOA Financial Management: We provide everything your HOA needs for smooth financial operations.

Billing and Collections

Our billing team manages assessments and dues, tracks payments and handles collections for any outstanding balances.

HOA Financial Management & Reporting

Receive regular, clear financial reports like income statements, balance sheets, and cash flow summaries, so your board of directors or members always stay informed.

Board Portal

Owners List, Payment delinquencies & banking info, Communication Center.

Homeowner Online Portal

Receive regular, clear financial reports like income statements, balance sheets, and cash flow summaries, so your board of directors or members always stay informed.

Resale & Refinance Support

Process paperwork in compliance with regulations – fee paid by owner at closing.

Vendor Payment Management

With meticulous attention to detail, we handle payments to vendors and service providers on your association’s behalf, ensuring timely and accurate processing.

Bank Account Management

Your HOA’s bank accounts will be carefully managed with reconciled statements and seamless financial transactions.

Board Academy

Online learning with guides and videos.

Ready to simplify your HOA finances?

Get in touch with our team today for a personalized quote tailored to your community’s needs.

602-993-1768 ex 108602-993-1768 ex 108

No Extra Fees For

Portals
Emailed Statements to Homeowners
Owner online payments
Owner check payments to bank lockbox
Vendor payment by check ot e- payments
Board Accounting Questions
Monthly bank fee

Monthly Financial Management Activities

COLLECT

Based on dues frequency, either statements emailed to owners, itemized, showing past dues balance (included) OR mailed statements or mailed coupon books are available (mailed options incur a per item extra cost).
Collect assessments as required; Owners can pay online by e-check/direct debit or by credit/debit card (owner pays processing charge), or can pay by mailing a check directly to the bank’s lockbox for security and faster depositing.
Apply late fees and send late notices per your collection policy to proactively reduce delinquencies.
Work with your attorney or our collection agency partner on delinquent payers.
Fines & violation billing adjustments to owners accounts.

PAY BILLS

Provide paperless expense & receipt processing system.
Review and approval of bills by 2 board members online prior to payment (for added transperancy)
Pay all approved vendor bills daily in the CINC system by check or e-payment (ACH) at no extra charge.
Resolve all vendor payment questions.

REPORT

Customize financial reports as software allows – initial setup.
Produce the financial reports for the community including balance sheet, comparative income & expense report (shows any variance between budgeted and actual expenses to help stay on budget) check register, general ledger & aged delinquencies (to help you enforce your collection policy), bank reconciliation report and more.
Post all bank account, debit & credit card transactions and reconcile accounts and post payroll entries (if applicable)
Cash, modified cash or accrual accounting available.
Checklist process by staff ensures reporting is done correctly.
Maintain an owner’s roster (to comply with state’s statutes.

PROTECT

All payments are mailed to the bank’s check processing lockbox or paid online and deposited directly into your bank account.
Provide a new segregated operating & reserve checking accounts (with no monthly bank fee) from a 5 star rated banking partner. Board members are signers on the accounts.
Include bank statements as part of the monthly financial report package.
Provide online bank account viewing access to your board or staff Reconcile all bank accounts monthly to “prove” the bank assets and financial reports are accurate.
Bank transfer require separate approval from the staff that initiated.
Reserve funds transfers require written authorization by 2 Board Members.
Employees undergo criminal background checks upon hiring.
Professional liability and criminal (fidelity) insurance coverage.
Third-party encrypted payment system handle sensitive homeowner and vendor bank account information.
Positive pay to detect fraudulent checks before payment (validates check #, account # and amount)

TAX & AUDIT

Produce year end 1099 tax forms for vendor, state and federal agencies (fee per vendor)
Provide year-end financial report to your CPA to file annual tax returns as required
Work with your Auditor and make any adjustments.

COMMUNICATION

Provide a dedicated Account Manager for all board inquiries.
Provide online access to board and owners to see account history, pay bills, view documents, and more 24/7

Contact Information

Our team is ready to answer your questions and provide a tailored solution for your community.

602-993-1768 ext 108

insidesales@paiellirealty.com

10AM – 6PM